Carrie Hays | LuxRally Travel
Group and corporate travel handled by a group travel advisor
Planning travel for a group is a different job than planning a trip for yourself. More people, more opinions, more moving pieces, and a lot more that can go wrong if nobody is managing it.
Quick answer
A group travel advisor helps compare hotels, negotiate room blocks or concessions, track guests, manage deadlines, and give the group one point of contact. I help with destination weddings, family reunions, corporate retreats, incentive trips, sports groups, and smaller room blocks where a generic booking link is not enough.
Who I work with
Families and reunions
Getting ten, twenty, or fifty relatives to the same place is its own kind of project management. I track rooms, budgets, headcounts, and moving pieces.
Weddings
Out-of-town guests need useful room options, not just a code someone forgets to use. I can work with guests so the couple does not become the hotel help desk.
Corporate retreats and sales meetings
Off-sites, incentive travel, Presidents Club trips, and meetings need one point of contact for hotel logistics, transportation, and guest questions.
Sports teams and clubs
Tournament and club travel often moves quickly and needs flexibility for families traveling on different schedules and budgets.
Why group travel is different
Most people think a group booking means one hotel, one discount code, and one link. Sometimes that works. Often it delivers the least value because guests have different budgets, deadlines shift, and someone still has to answer every question.
- A generic discount code is usually weaker than a properly sourced group strategy
- Different guests may need different room types, budgets, or arrival dates
- Larger blocks may have negotiable concessions such as upgraded rooms, waived fees, meeting space, late checkout, or amenities
- Someone needs to manage rooming lists, payment deadlines, transportation, and special requests
What I handle
- Sourcing and comparing hotel or resort options
- Negotiating rates and concessions based on group size and needs
- Setting up a custom group booking page when useful
- Tracking headcounts, rooming lists, and individual bookings
- Coordinating air and ground transportation when needed
- Managing payment plans and guest deadlines
- Serving as the single point of contact before and during travel
The person organizing the group should not have to do a second full-time job just to make the trip happen.