Group & corporate travel,
handled by a group travel advisor.
Planning travel for a group is a different job than planning a trip for yourself. More people, more opinions, more moving pieces, and a lot more that can go wrong if nobody's managing it. That's where I come in as your travel advisor.
Tell Me About Your GroupWho I work with
I work with families, couples, and companies to handle the logistics of group travel from start to finish, so the person who organized the trip doesn't end up doing a second full-time job just to pull it off.
Families & Reunions
Getting ten, twenty, or fifty relatives to the same place at the same time is its own kind of project management. I track headcounts, manage everyone's individual bookings and budgets, and make sure nobody gets left scrambling for a room two weeks out.
Weddings
Out-of-town guests need somewhere to stay, and "here's a discount code" usually isn't the best option for them (more on that below). I work directly with guests so each person gets the right room at the right price, while you focus on the wedding itself.
Corporate Retreats & Sales Meetings
Off-sites, team retreats, and company meetings need a single point of contact who can manage hotel logistics, transportation, and the dozens of small questions that come up before a group trip. I'm that point of contact.
Incentive Travel & Presidents Club
Top performer trips carry weight. Attendees notice the details, and the trip itself is part of how a company says "this mattered." I handle the logistics so your team can focus on the program, the recognition, and the experience itself.
If you're building or refining a Presidents Club program: Presidents Club: What Makes a Trip Worth Earning ↓
Sports Teams & Clubs
Tournaments, championships, and club trips often come together fast and need flexible booking for families traveling on different schedules and budgets.
Why group travel is different (and why an advisor actually helps)
Most people think a "group booking" means one hotel, one discount code, and one link to send around. That's the old model, and for most groups today, it's actually the option that delivers the least value. These are not just discounts — they're a fundamentally different way of managing your group.
A generic discount code is usually weaker than what I can get you. Codes are typically tied to one property, offer modest savings (often 10–20%), and don't help anyone who misses the booking cutoff.
Your guests have different budgets. A flat discount at one hotel doesn't work for the guest who wants to splurge or the guest who's watching every dollar. I work with each person to find what actually fits them.
Someone needs to be the point of contact. When a guest has a question about their reservation, a flight delay, or a special request, I'm the one they call. Not you.
There's real money on the table in negotiated extras. For larger groups and contracted blocks, hotels will often negotiate things like complimentary upgraded rooms, waived resort fees, comp meeting space, late checkout, and amenities for your group — but only if someone asks for the right things, at the right time, for your specific group. I know what's typically negotiable based on your group's size and the property type.
You get one person managing the whole picture. Headcounts, rooming lists, payment plans, special requests, transportation. It's all coordinated instead of scattered across email threads and spreadsheets.
Group booking, made easy
For groups as small as 5 rooms, I can create a custom page for your trip. Share one link, and each guest can browse, choose, and book their own room while I track the whole group behind the scenes. It works whether you need a handful of rooms at one property or a larger block across multiple hotels.
What I handle
Sourcing and comparing hotel or resort options for your group
Negotiating rates and concessions based on your group's size and needs
Setting up a custom group booking page guests can use to book themselves
Tracking headcounts, rooming lists, and individual guest bookings
Coordinating air and ground transportation
Managing payment plans and deadlines for guests
Being the single point of contact for every guest's questions, before and during the trip
There's no cost to you or your guests for any of this. I'm paid by the hotels and vendors, the same way I am on any trip I book.
Ready to plan your trip?
Tell me about your group.
Tell me a bit about your group (how many people, where, and roughly when) and I'll put together options and a plan for managing it.
Contact Carrie